Meeting Coordinator
Rate: $38-$44/hour on a W2, 1 year contract, Fully Remote
Del Oro Consulting, a national consulting solutions provider with 20+ years' experience delivering consulting services to global technology leaders, is seeking a Meeting Coordinator to support a series of sales trainings across the United States.
The Meeting Coordinator will remotely support meeting logistics for 5 - 9 weeks of sales training that is delivered to sales employees each quarter under the guidance of the Training Program Manager. The ideal candidate is highly organized, self-motivated and able to work independently on tasks provided.
This consultant will support real-time meeting logistics exclusively for trainings across the United States beginning in June 2023.
Responsibilities:
- Provide real-time training logistic support during in-person trainings. Including:
- Support needs of the US based Facilitator(s) either in the moment or through out their training days
- Coordinate with technical support/AV teams as needed for day-of support
- Handling all day-of requests
- Troubleshooting (ex: contacting Lobby Ambassador if an attendee forgot their badge)
- Support the Training Program Manager on delivery-specific tasks to support large-scale, in-person trainings. Including:
- Assist with details and support for invitation process
- Researching and reserving conference rooms to accommodate different audience sizes on the client's campus
- Coordinating specific room set up requests
- Being a single point of contact for organizations/groups supporting the large-scale trainings
- Booking Catering for campus deliveries and accommodating dietary requirements of attendees
- Working with Lobby Ambassadors on the campus and other building staff to support training attendees
- Assist campus Facilitators and actively work with them in their time zone for any needs/requests
- Locate building-specific maps and distribute as needed
- Take action items and chase down as needed to resolution
Required Skills:
- Strong written and verbal communication skills
- Flexibility in dealing with competing priorities with tight deadlines
- Highly organized and detail-oriented
- Proactive participant
- Ability to prioritize and manage time
- Able to build strong rapport with key stakeholders and collaborate cross-functionally
- Able to quickly assess situations, define problems, collect data, establish facts and draw valid conclusions
- Hands-on experience coordinating multiple training events in a corporate setting
- Adequate knowledge of learning management systems
- Collaborative and solutions-oriented
Minimum Qualifications:
- 3-5 years of experience in training/event logistics and project coordination
-
Ability and willingness to work across US time zones.
- Tuesday through Friday for Live Training weeks beginning at 7 am (PDT/MDT/CDT/EDT)
- Non Live Training days will be standard 9 am - 5 pm local assigned region business work hours
- Expertise in Microsoft Office Suite and presentation software
Details of Position:
- Work Arrangement: Remote
- Work Hours:
- $38-$44/hour, Consultant, 1 Year Contract Opportunity on W2
- Benefits include Medical, Dental, Vision & 401(k) (with a match)
Applicants must be authorized to work for any employer in the United States. We are currently unable to sponsor or take over sponsorship of employment Visa.
